The Pony Club Association of NSW Insurance is through Gow Gate Insurance Brokers we have arranged Public Liability and Personal Accident Insurance for The Pony Club Association of New South Wales Inc, all affiliated Pony Clubs, all members of affiliated Pony Clubs, all authorised Pony Club Grounds, Directors, Officials, Employees and Volunteers. Further information on these policies can be obtained by contacting the State Office.
For a copy of the Insurance Claim Form please contact the State office on 02 4229 8977 or email firstname.lastname@example.org. Completed forms MUST be submitted to the office NOT directly to the insurer. We will forward the claims to the insurers so that we have a record of any claims submitted and can follow them up if necessary. Claims are not to be sent directly to the insurers under any circumstance.
Clubs should have received a copy of the new Certificate of Currency when we received and processed their first membership renewals for the year. If you need a certificate urgently please enclose a note so that we can send one out to you as memberships are processed in date received order.
Riders are classed as financial with the Club as soon as a membership renewal/application has been made, a risk warning completed and the appropriate fees paid. Once financial with a Club riders are covered by the Associations insurance cover. Please note, to make a claim you must be financial with the State Office.
Secretaries are reminded that affiliation fees MUST be submitted to the State Office within five (5) days of receiving payment or if updated on MyPonyClub within five (5) days of receiving a monthly invoice. If using the online MyClub method Secretaries should not send in payment and risk warnings until they receive a MyPonyClub invoice at the end of the month from the State Office.
Please note that Club need to submit a list of members over the age of 80 separately to the State Office so that these details may be forwarded to the insurers to be covered by the Associations Liability insurance.
It has come to our attention that a number of clubs have been found to have been holding onto affiliations for lengthy periods of time which may cause problems with insurance, please ensure that all paperwork is submitted in the appropriate time frames.